![]() ![]() Importantly, note that the county location is always the county where you are when the notarization is being performed! If you are presented a document with the incorrect state or county venue preprinted on the notary certificate, just line through, initial, and add the corrected state and/or county venue.ġ1. The State/County venue should always be included as part of the notary certificate, even if it appears elsewhere upon the document. The notary then adds the specified wording form (either directly on the document or with a loose certificate), along with the state/county venue, current date, and his/her signature/seal, and completes the notarization of the signer. If there is no notarial language appearing on the document, the notary must ask the signer if they wish an acknowledgement or jurat wording form, and explain the difference.Ī non-attorney notary cannot suggest either format the signer or document originator must decide. Double-check spelling of the signer’s name.ĩ. If there are any blank spaces, the signer must either complete the spaces or line through them.Ĩ. Complete the notary certificate on the document with acknowledgement or jurat form as required, and ensure the certificate wording is substantially compliant with Ohio law. If the wording is preprinted and not compliant, line through the incorrect language, make the appropriate correction, and initial it. Scan (don’t read) the document to ensure it is complete. Smith, then Mary Ellen Smith is acceptable.ħ. Remember, we notarize signatures, not documents, and do so in a completely impartial manner. The notary has no interest in the document content, other than ensuring it is complete. Smith is insufficient however, if the document signature is Mary E. If the document signature is Mary Ellen Smith, then an ID showing only Mary E. If you have any doubt about the signer's ability to meet both of these requirements, you must refuse the notarization.Ħ. Check that the signer's physical description and their document signature is consistent with the ID. However, ANY ID that reasonably satisfies the notary is acceptable, including expired.ĥ. Ensure the signer is fully aware of the document content, and that his/her signature is affixed to the document willingly, without anyoutside influence or coercion. If presented with a document requiring a jurat that has already been signed, the signer must sign it again before the notary, and be adminstered the oath/affirmation.Ĥ. The signer must present identification (preferably government-issued, non-expired, with photo and signature) to the satisfaction of the notary. The notary will then complete the certificate with the current date of the signer's acknowledgement.ģ. If the document notary certificate indicates jurat language, it MUST always be originally signed in the notary's presence, who must also administer an oath/affirmation to the signer. But, if the document has been previously signed ( regardless of the date signed), the signer still MUST appear, be ID'd, and then acknowledge to the notary that the previously affixed signature is indeed his/hers. Personal appearance is required for all signers, whether physically or over a webcam device the latter can ONLY be handled by a notary approved by the Ohio Secretary of State to do online notarizations.Ģ. Although most often presented and signed at the time of notarization, a document specifying an acknowledgement in the notary certificate does not have to actually be signed in front of the notary. This page is presented by OSN as a free public service for all Ohio notaries, in the hope it will help you to better serve our citizens.Įlements and guidelines for any Ohio notarization:ġ.
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